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Event Concept & Plan

Help The DC Special Education Cooperative think through their event concept and plan to ensure their event is a smashing success.
The DC Special Education Cooperative
Washington, DC, USA
The DC Special Education Cooperative
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The DC Special Education Cooperative
Washington, DC, USA

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Cause
Education
Skills
Event planning

Posted July 1st

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Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

I need support in redesigning an event for 250+ youth into a virtual platform, More specifically, I'm looking for help to not only improve upon what we've done for four years in person, but also transition the November event to a virtual space.

What we have in place
  • We currently have a Program Director who has planned and worked on this project for 4 years. We have access to the target attendees. We have data from years in the past. We have a staff member who founded and directed this event in the past, a staff member who coordinates with attendees and a staff member who can help with logistics.
How this will help
This project will save us $3,002 , allowing us to purchase the online platform needed for the event and materials for the students.

Our goal is to support students with disabilities as they move from high school to life. This project will help us achieve our goals because in the past we reach 250 students/year and have data that shows it's meaningful to them. Helping us move this event online will not only allow us to continue serving students and schools during COVID, but also allow it to expand.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

The DC Special Education Cooperative
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Causes
Education Diversity & inclusion
Posted by
Rebecca F
Rebecca F.

Director of Secondary Transition

Our mission

The DC Special Education Cooperative (Co-op) supports special education in DC public charter schools by cultivating high quality programs and professionals, collaborating to leverage resources and build capacity, and creating innovative special education programs and services.

Testimonials

Read the Impact Story
Jessica was great at brainstorming possible event plans with us. She brought a lot of creative ideas to the discussion which highlighted her experience. It was invaluable to have her partnership with us especially during COVID and virtual transition. She is clearly a great expert and resource.
Rebecca F.
Rebecca F.

Director of Secondary Transition

Event Concept & Plan Project

(No testimonial has been submitted by Jessica)